Expo Guide

GENERAL INFORMATION

MOVE-IN INSTRUCTIONS
Once your booth material has been offloaded from your vehicle, all exhibitors must officially register before setting up.
Please come to the show office and staff will direct you to your booth.
All exhibits must be set up by 6:00 pm Friday. Exhibitors will not be permitted to set up during show hours.

EXHIBITOR PARKING
Check in before expo for directions.

VEHICLES ON SHOW FLOOR
All vehicles must abide by the arrival and departure schedules and procedures established by show management. Please contact Abel Beyene (abel@franexpousa.com) to arrange arrival time if you want to display a vehicle.

Any vehicle that drips oil or other staining solutions may not be operated within any venue without a drip pan or dry absorption powder. Responsible parties will be charged cleaning costs for staining solutions not removed.

No motorized vehicle may be operated on carpeted areas under any circumstances. Exceptions may be authorized by the Director. When motorized vehicles are approved for use, a protective tarpaulin or comparable material may be required to eliminate damages from leaks of gas, oil, etc., at the exhibitor’s expense.

Fuel tanks containing fuel, or which have ever contained fuel shall be maintained less than ½ full. Caps for fuel tanks fill pipes shall be of the locking type and be maintained locked to prevent viewer inspection. If they cannot be locked, they shall be taped shut.

The electrical system shall be de-energized by either:

Removing the battery or
Disconnecting both battery cables and covering them with electrical tape or other similar insulating material.
Tanks containing propane shall be maintained less than ½ full. Vehicles may be driven in and positioned. Engine should remain running, with valve shut off. Allow engine to run until all of the fuel line is used up. Turn ignition off.

Exhibitors are responsible for oil, grease, or any general damage to the carpeted area.

Exhibitors must provide a set of keys, the contact name, and phone number of the person responsible to remove the vehicle(s) to show management.

SHIPPING & DELIVERIES TO THE SHOW
PLEASE NOTE: The facility will NOT accept shipments prior to the Show move-in date.Show Management will sign for the delivery on your behalf during move-in hours only. Your materials will be left at the dock until you arrive. To move your items to your booth space, pump trucks and dollies will be available at no charge. Should you require assistance or the use of a forklift, please contact your sales rep as charges may apply.

EXHIBITOR MOVE-OUT INSTRUCTIONS
Please note that move-out will begin once the show has closed, the aisles are cleared. If you are able to hand carry your supplies out to your car, we encourage you to do so.

All material must be removed by 8:00 pm

Items left on the show floor after move-out time will be forced off the floor. Show Management reserves the right to reroute shipments that are not picked-up or refused by carriers. Should this occur, you will be responsible for any charges incurred.

SHOW DECORATOR (TO ORDER TABLES, CHAIRS, ACCESSORIES, ETC.)
Carpet, 8ft back drape and 3 ft side drape are supplied for your exhibit space. If you require tables, chairs or additional booth supplies, these items can be rented from:

Spirit Expo Services
22955 Antique Ln, New Caney, TX 77357
Phone: (281) 399-2808
bess@spiritexpo.com

BOOTH INSTALLATION & DISMANTLING
Dismantling or removing your exhibit/exhibit materials before the end of the show is strictly prohibited.

Exhibitors are encouraged to remove small items and open cases of products from the show floor first. Show Management will take all reasonable security precautions, but immediate removal of these items is the best way to prevent pilferage.

Should you require assistance setting up or dismantling your booth, please submit the below forms to:

Spirit Expo Services
22955 Antique Ln, New Caney, TX 77357
Phone: (281) 399-2808
bess@spiritexpo.com

 

Booth Cleaning

Exhibitors are responsible for maintaining their own booth space.

 

Exhibitor Badges

To request your badges, please email info@businessappreciationexpo.com
Please be sure to include your company name and contact info.

Exhibitors are provided with personalized name badges based on the size of your booth.

Badges will be available for pick up at the show office during move-in and must be worn to gain admittance to the show.

 

Free Admission Passes

Raise awareness of your franchising initiatives and increase traffic to your booth by distributing Customized FREE ADMISSION passes to the show. There is no limit to the number of FREE passes you may distribute to your professional and personal databases.

 

Rules & Regulations

Booth Display & Restrictions

Signage
No signage or material may be extended above the 8ft height at the back of your booth nor hung from the ceiling or across the aisle, without approval from Show Management. All signs must be printed on one side only. Your brand messaging can only face the inner walls of your exhibit space.

Tape (Floor, Wall, and Carpet Damage)
It is important that you use the proper carpet tape in your booth. If you do not use the correct tape there will be a charge for tape removal.

Here are the models of two-faced that are authorized by the facility:
Polyken 105c LPDE
Scapa 274004
DC W002A
If you bring your own carpet, you must adhere to the above Tape Restrictions. If you do not have the proper tape, please notify show management before installing your carpet or tiles.

 

Restrictions for Booth Installation

Painting, nailing, drilling, or screwing to the floors, walls or any other part of the building is not permitted. Exhibitors are also responsible for oil, grease, or any general damage to the carpeted area. Exhibitors wishing to lay any floor coverings may not fasten the coverings to the building floor. It is suggested that building paper or the approved tape (Polyken 105c LPDE OR Scapa 274004 OR DC W002A) is used instead.

 

Demonstrations/Distributions

Displays, demonstrations or distribution of advertising materials, are not permitted outside the confines of your booth. If audio visual equipment is used, the sound must be subdued to such an extent as to ensure its having no nuisance effect on neighboring exhibitors. The use of microphones is not permitted without prior management approval.

 

Fire Regulations

All exhibitors planning to use any type of fuel (such as gas, oil, helium gas, or propane) in their exhibits are requested to contact Show Management. All displays or exhibited materials must be fireproof to conform to Federal, Provincial/Sate, and City Fire Laws.

 

Animals in the Show

The facility’s policy prohibits the presence of animals unless they are used as a working dog for the blind. Permission must be obtained from the facility for any exception. Please contact Abel Beyene (Abel@FranExpoUSA.com) regarding the necessary forms.

 

Helium Balloons

Helium balloons are prohibited in most venues. There is a large retrieval fee, charged to the exhibitor, when balloons are lost. Please contact Abel Beyene (Abel@FranExpoUSA.com) if you wish to use helium balloons in your display.

 

Mechanical Conveyances

Mechanical Conveyances such as electric carts, scooters, or bicycles will not be allowed in the aisles during the show hours. The only exceptions to this rule will be in the case of handicapped persons visiting the show, or those with authorization from show management.

 

Non-Compliance

The Great American Franchise Expo reserves the right to make changes, amendments, and additions to the rules and regulations without notice, as considered necessary to the efficient and proper conduct of the show. Interpretation of these rules and regulations shall rest with show management and non-compliance can result in ejection of the offending exhibitor or in the closing of his/her exhibit without refund.